Finance Administrator (PT), First United Church of Oak Park, Illinois

GENERAL FUNCTIONS:

  • Process all receipts and disbursements.
  • Process monthly and bi-monthly payroll.
  • Maintain the physical and electronic records of the Church.
  • Prepare monthly and year-to-date financial reports for the Church Council, Nursery School, committees, and people responsible for specific accounts.
  • Provide annual and periodic giving records to the congregation after reviewing with the financial consultant and the manager of operations.
  • Provide monthly statements/invoices to each nursery school family.

MAJOR DUTIES and RESPONSIBILITIES:

Receivables:

  • Record all Church receipts into the Church’s financial software, ACS Technologies.
  • Process online transactions through Vanco Services for credit card pledge payments.
  • Process automated tuition payments for the nursery school through ACH.
  • Contact donors and tuition payers about pending expirations and declined transactions.
  • Record withdrawals from endowments.
  • Record and provide for the acknowledgment of all gifts to the Church (monetary and non-monetary) including annual pledges, capital campaign pledges, memorial gifts, one-time donations, and other gifts.

Payables:

  • Pay vendors in a timely manner.
  • Process check requests from staff and committees.
  • Fill out check requisition forms when bills arrive from office-related vendors, mail payments for approved bills in a timely manner, and maintain payable files.
  • Process monthly and bi-monthly payroll according to employee contracts and letters of employment.
  • Make all necessary payments to employee benefit plans accurately and on time.

Record-Keeping:

  • Maintain the physical and electronic financial records of the Church.
  • Maintain all records and spreadsheets related to endowments and trust relationships under the direction of the Church Treasurer and the Finance Committee.
  • Manage the ACS financial system.

Reporting:

  • Prepare monthly and year-to-date financial reports for the Church Council, nursery school, committees, and people responsible for specific accounts.
  • Email monthly each nursery school family a statement/invoice.
  • Provide annual and periodic giving records to the congregation.
  • Assist staff and committees in the preparation of the annual budget for approval by the Church Council and the congregation.
  • Assist the Stewardship Committee with data on pledge contributions.
  • At the direction of the Church Treasurer, provide a quarterly report on the endowment funds.
  • Collate and compile annual budget binders for the Church Council.

Other:

  • Coordinate the functionality of ACS with the parties involved in keeping up the hardware and network.
  • Facilitate upkeep of information on the website related to giving, finance, and stewardship.
  • Maintain relationships with financial service providers.
  • Adhere to the financial policies and procedures of the Church.

QUALIFICATIONS:

  • Minimum of two to three years of bookkeeping experience.
  • Knowledge of basic accounting principles.
  • Experience working with financial software, databases, and financial spreadsheets. ACS software experience is a plus.
  • Ability to work independently and take initiative in managing projects.
  • Strong communication and interpersonal skills.

HOURS AND COMPENSATION:

  • The Finance Administrator is a part-time (25 hours per week), non-exempt position subject to the guidelines in the Personnel Handbook and other Church policies. The rate of pay is negotiable. 
  • Benefits for this position are per the Personnel Handbook.

ADMINISTRATIVE STRUCTURE:

The Finance Administrator shall be under the direct supervision of the Lead Pastor, in consultation with the Church Treasurer and the Chair of the Finance Committee.
 
The response deadline is Monday, May 18. Please submit both a cover letter and resume. Applicants should send documents in PDF form to jobs@firstunitedoakpark.com. 

^