Office Assistant, First Presbyterian Church of Lake Forest, Illinois

First Presbyterian Church of Lake Forest is seeking a full-time Office Assistant. Responsibilities include primarily serving as administrative support for staff while collaborating on projects; maintaining phone system; serving as the IT support point person; execute safety protocols as established by the church; organizing supplies for general office and facilities; managing and assisting all church mailings; all the while assisting members and guests as they enter the church.  A candidate should have a comprehensive understanding of Microsoft Office Programs, three to five years of administrative experience, ability to multitask, attentiveness to detail, interact well with others and team player, sensitivity to work in a congregational setting, takes initiative in creating an inviting environment, and well organized.

PRIMARY RESPONSIBILITIES
 
This individual will be primarily responsible in providing a variety of administrative and clerical assistance to the Faith Formation team, Director of Business Operations, and Director of Preschool. 
  1. Provide administrative support in a variety of ways: maintaining registration lists as needed; assist in compiling all church and Preschool mailings, scheduling of Zoom Meetings for committees and staff; collaborate with Faith Formation staff in creating materials for events and worship; and work with Director of Business Operations to meet the needs of church campus and events.
  2. Assist and graciously welcome members, guests and vendors to the church campus
  3. Maintain and update the church’s phone system and messaging
  4. Act as the point person for the staff’s computer support/troubleshooting in conjunction with our outside IT vendor
  5. Organize and purchase office supplies along with any facilities supplies
  6. Work alongside our Director of Communications to assist in producing materials for our membership, event advertisement, and all church mailings.
  7. Aid in preparation for meetings and events through the production of documents, handouts, reminders as requested by the staff as a whole.

RELATIONSHIPS AND ACCOUNTABILITY

The Executive Assistant is accountable to the Director of Business Operations.  It is expected that Office Assistant will work as a member of the overall staff team toward an effective and faithful ministry of the church. 

PERSONAL QUALIFICATIONS/CHARACTERISTICS

  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Proficient in Microsoft Office software, especially in Word and Excel
  • Demonstrated high-level written and oral communication skills
  • Takes initiative in all areas of work responsibilities
  • Team player with high integrity, patience, positive attitude, self-motivated and solution seeker
  • Proven ability to handle confidential information with discretion
  • Capacity to respond to people’s needs from a faith-based perspective
  • Church experience is preferable but not required

First Presbyterian Church offers a competitive salary and full benefits package.

First Presbyterian Church is seeking to fill this integral staff position immediately.  Please send your cover letter and resume to be considered: Jan McNicholas, Director of Business Operations, First Presbyterian Church of Lake Forest, 700 N. Sheridan Road, Lake Forest, IL  60045
224.544.1965
 
ALL INFORMATION WILL BE HELD IN STRICT CONFIDENCE
REFERENCES REQUIRED

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