Office Manager – The Village Presbyterian Church, Northbrook, Illinois

Job Purpose
The Office Manager recruits, trains, develops ministry teams, and manages both the administrative and volunteer staff to accomplish all office procedures, processes and functions. Special focus on developing ministry teams to promote the efficient and effective operation of the church campus to join in God’s mission.
Requirements for all positions at The Village Church include:
A love and deep commitment to The Village Church Mission
A love of the local church.
An appreciation of Missional Theology
Demonstrated excellence in verbal and written communication
Strong interpersonal skills
Excellent organizational and time-management skills
Self-motivated and ability to work in fast-paced team environment where multi-tasking is the norm
Proficiency in computer programs including Microsoft Office 365 programs and database management.
Key Authorizations of this Position
A. Oversees Church Office and Administrative Tasks
1. Provides direct clerical and administrative support to Senior Pastor and Associate Pastor by managing calendars and assist with assigned projects and weekly tasks.
2. Oversees report preparation and distribution, including annual report, Session and staff manuals, Session meeting packet, monthly statistical reports, worship attendance, annual Session Retreat.
3. Recruits and Trains Volunteers for Welcome Center and acts as the primary receptionist for church campus and pastors.
4. Prepares PCRs for the Administrative expenses of the church.
5. Oversees Human Resource Documentation of the Church:
a. Maintains all confidential personnel files; maintains Paid Time Off (PTO) records and Study Leave/Continuing Education for all staff, Background Checks.
b. Oversees payroll.
B. Congregational Events
1. Facilitates and coordinates church staff and families for details regarding weddings, funerals and baptisms so the events run smoothly including bulletins for memorials and weddings.
2. Coordinates memorial wall leases, works with Memorial Garden Committee as needed, and makes sure the slabs for the garden are done in a timely manner.
C. Communication
1. Creates all bulletins and announcement slides for worship services.
2. Assist in compiling and distribution of church mailings, newsletter, and other correspondence including confidential financial giving and quarterly thank you mailings.
3. Assembles and distributes Monthly Budget Reports to council chairs.
D. IT and Database Management
1. Works with Blue Data regarding computer upkeep.
2. Manage church calendar, room reservations and exterior door scheduling.
3. Oversees and trains staff for Microsoft 365.
4. Acts as administrator for ACS database and implements regular maintenance of database (People Suite), updating member records, address changes, and assists rolls committee when necessary.
E. General Office Support
1. Turns on Communication Monitors.
2. Secures campus and locks all doors at night.
F. Perform other duties as assigned
Skills and Qualifications:
• A joyful personal faith in Christ Jesus that can be expressed in an engaging manner.
• Personal integrity, sensitivity and caring that inspire confidence in our members and visitors with the ability to maintain confidentiality in all matters and specifically financial.
• Excellent telephone and interpersonal skills.
• Proven track record of recruiting and managing volunteers and employees in a variety of settings.
• Ability to express and maintain clear goals and boundaries in working relationship.
• Creates structure and accountability with an attitude of grace.
• Desired Skills: ACS/Database Management, Microsoft Office 365 (Word, PowerPoint, Excel, Publisher) Mail Merge, Adobe.
• College Degree: (Preferred Business Administration)
NORMAL WORKING HOURS: 40 hours/week, Monday-Friday 8-4.
Reports To:
1. The Senior Pastor for general supervision and to the Personnel Committee for any concerns related to the position. He/She will be evaluated per the performance appraisal policies and procedures of The Village Presbyterian Church.
SUPERVISES: Part-time Administrator-Office Manager will have the ability to influence the responsibilities of this position in coordination with the Senior Pastor and Personnel.
To Apply: Contact Rev. Dr. Spencer L. Lundgaard, Senior Pastor, The Village Church, 1300 Shermer Road, Northbrook, IL 60062,